HYDABURG COOPERATIVE ASSOCIATION

PO Box 349

HYDABURG, ALASKA 99922

Phone: 907-285-3665 or 285-3666

FAX: 907-285-3541

Website: hcatribe.org

JOB OPENING: TRIBAL ADMINISTRATOR POSITION DESCRIPTION 

HYDABURG COOPERATIVE ASSOCIATION

TRIBAL ADMINISTRATOR

PURPOSE:

To oversee management and administration of all programs, projects, and functions and assure they implemented in accordance with the policies and procedures established by the Tribal Council and in compliance with appropriate Tribal, Federal and State laws and regulations; and to provide day-to-day efficient and effective program management for the Tribal Operations.

ORGANIZATIONAL RELATIONSHIPS:

The Tribal Administrator is accountable to the Tribal Council for the performance of assigned duties and responsibilities. This is a management position and will have supervisory responsibilities over the administrative and program staff.

ADMINISTRATIVE DUTIES:

• For the implementation, interpretation and modification of Tribal Council's management systems.

• Oversight in the development, training and implementation of a fund accounting system for the Tribal Council; and overall responsibility for implementation of all accounting policies and procedures.

• In close cooperation with the Tribal Council, develops and implements the general educational, health, social, tribal, employment and education, and natural resource programs and other contracts or grants offered through the Bureau of Indian Affairs, Indian Health Service, or other appropriate Federal, State or Private Agencies.

• In consultation with appropriate federal, state and local officials or private funding organizations, formulates and implements appropriate educational, health, and social service programs or grants under guidelines established pursuant to federal, state and local statutes or regulations, or foundation guidelines.

• Directs and assists in the establishment and maintenance of records, files and data information systems for the Tribal Council property and equipment, including but not limited to the required financial, personnel,

and normal administrative records.

• Assigns specific duties and responsibilities to subordinates, periodically reviews and evaluates their performance and executes the appropriate status changes. As part of the normal personnel related functions, the Tribal Administrator is responsible for complying with all antidiscrimination or minority preference statutes of the federal, state and local governments.

• Negotiates all P.L. 93-638 grants and contract proposals and other federal and state agency and private foundation grant proposals for existing and new programs.

• Establishes long- and short-range organizational goals and objectives for the Tribal Council.

• Determines programmatic needs of the departments, evaluates current services, and makes recommendations to the Tribal Council concerning needed changes. Develops procedures for those changes implemented.

• Coordinates with the Tribal Council to establish long- and short-range organizational goals and objectives for the Tribal Council; establishes policies and procedures for the programs, facilitates the conduct of

feasibility studies for determining expansion of services. Coordinates the preparation of the Program budgets; presents and negotiates program budget proposals with federal, state, or private funding agencies; administers the approved operating budget by monitoring expenditures and making justifiable changes to the budget.

• Attends Tribal Council meetings to present information as requested; represents the Programs at meetings, and conferences; calls for, and conducts, staff meetings, as needed.

• Attends all Tribal Council meetings to present information as requested; when requested by the Tribal Council or Tribal President, represents the Hydaburg Cooperative Association at meetings and conferences; calls for, and conducts, staff meetings, as needed.

• Performs all other duties and responsibilities as assigned by the Tribal Council.

TRIBAL OPERATION:

• Perform liaison services as requested between Tribal Council, other Tribal Organizations, business organizations, and other Federal, State, and local government agencies.

• Assist in the preparation of grant applications.

• Coordinate workshops designed to enhance the management capability of tribal officials and staff.

• Disseminate information concerning any change in laws, regulations and policies affecting the Tribal Government and its membership.

• Encourage unity in Tribal government and practical compatible solutions.

• Serve as general advocate of Tribal political, economic, and social interests.

• When appropriate, coordinate with appropriate Federal officials, acquire excess real or personal property with which to enhance the economic opportunities of the Tribe and its Tribal members.

• Completes and/or update the Tribes tribal enrollment, develops new enrollment ordinances and enrollment policies and procedures, and develops a new constitution for the Tribe.

• Performs other related duties as required.

RESPONSIBILITIES:

• The day-to-day management of all programs, projects and functions of the Hydaburg Cooperative Association.

• Employ needed personnel on contract or staff basis, hire and terminate employees, and to regulate the terms of the employment.

• Assurance that all programs and projects conducted, or planned, by the Hydaburg Cooperative Association are in compliance with all applicable Tribal, Federal, and State laws and regulations.

• As a combined position, the Tribal Administrator shall be responsible for implementing, monitoring, evaluating, and ensuring the quality control of diverse services that relate to (a) determining the employability and eligibility of clients for higher education support, (b) finding appropriate education programs for clients in need, (c) monitoring and evaluating the effectiveness of the program, (d) screening applicants for educational

assistance, and (e) developing appropriate means by which Hydaburg Cooperative Association can meet all appropriate regulations for carrying out these programs (Direct Employment, Adult Education, Adult Vocational Training and Higher Education) and working with appropriate staff in preparing plans, proposals, and reports.

KNOWLEDGE, SKILL AND ABILITIES:

• Ability to present ideas publicly and meet with diverse groups.

• Extensive knowledge of the Federal government/Indian relationship. Must have an understanding of the legislative process; both at the State and Federal levels, and an ability to interpret applicable statutes and

regulations.

• Must have basic skills in the development of grant and contract applications, and an ability to provide assistance to the Tribe in the administration and evaluation of grant/contract funds received.

• An understanding of tribal organic documents, basic knowledge in election procedures, ability to assist in drafting resolutions and conducting meetings, and skills in budgetary and programmatic reporting.

• Ability to design and/or coordinate relevant training, such as workshops, for tribal officials.

QUALIFICATIONS:

• A minimum of a High School Diploma with a combination of five years of administration and program experience in employment and education programs, program development, business administration, and tribal services experience.

• A minimum of three (3) years of experience working with, or for, a Tribe or Tribal Organization.

• Ability to communicate orally or written, with skills in design and development of community based tribal services.

• Demonstrated dependability, maturity, and judgment in performance of duties.

• Under the authority of P.L. 93-638, Indian Preference shall be given to the applicant(s) who meet the minimum qualifications pursuant to Hydaburg Cooperative Association's Personnel Policies and Procedures.

OPEN UNTIL FILLED: Pick up a job application from the HCA Office or ask to be emailed or faxed. 

Posted: 06/28/2023